The Human Resources Coordinator will serve as a point of contact to assist employees throughout the employment life cycle on benefits, payroll, and company's policies and procedures. This role will coordinate the onboarding process for new hires in conjunction with the Hiring Specialist and HR Director, as related to fulltime, temporary, and internship employees. The Human Resources Coordinator will also aide in the management of employee relations issues by taking notes as necessary. In addition, the HR Coordinator works independently and proactively to assist the HR team with handling more challenging and less routine issues/projects.
- Manage staff onboarding process, including: coordination of employee new hire paperwork, leading new hire orientation, acting as contact for personnel questions and responding to inquiries related to benefits enrollment process.
- Process and document adjustments involving staff, including: promotions pay increases, data updates, and terminations. Send documentation to appropriate parties for approvals and coordinate with other departments on execution.
- Assist with employee systems training for new and current employees. Schedule training and track attendance for participants. Ensure compliance with biennial training requirements.
- Manage and maintain office and compliance related items such as ordering and auditing employment & labor law posters for all assigned locations, updating personnel lists and desk assignments, communicating new employee announcements, approving and issuing proper employee credentials.
- Assist Division heads and employees with daily payroll, PTO, timesheet and system issues.
- Assist HR team with reports, timesheet issues, etc.
- Ensure all personnel files are properly maintained by creating new hire files, I-9 file maintenance for compliance, termination files and file retention compliance.
- Assist HR leadership with any employee relation issues, investigations, reports, unemployment claims and verifications of employment.
- Keep up-to-date on changes in employment law by constantly researching all federal, state and local human resources laws and provide monthly updates to the Director of HR and to the Hiring Specialist.
- Coordinate with all supervisors and employees to ensure performance evaluations are conducted annually and appropriate bonuses are approved and processed. Manage all communications regarding deadlines.
- Follow Company best practices and procedures to coordinate and execute exit interviews, termination paperwork and final wages for all employee separations. Assist in analyzing results and presenting recommendations based on the results.
- Assists in the maintenance of current job descriptions from all employees.
- Assist the HR Director and hiring Specialist with additional HR Support/projects as needed. Also, assist with any additional projects related to Benefits, Payroll, Compensation, HR Systems and Talent Management.
- Bachelor’s Degree preferably in HR related field
- 3+ years of HR experience in a similar role
- 2+ years of Payroll processing through 3rd party provider
- 2+ years of Employee Benefit Administration including 401(k) administration
- Demonstrated expertise in HR policies and procedures
- Excellent communication skills
- Strong knowledge of hiring processes
- Strong computer skills: Microsoft Office Suite (Word Excel and Outlook) familiarity with creating reports in Excel is preferred. PowerPoint is a plus.
- Highly organized individual with close attention to detail
- Exceptional customer service skills and an ability to creatively problem solve
- Proven ability to utilize discretion and best judgment when handling confidential information
- Knowledge of employment laws
- Experience working in an HRIS system to track timekeeping, process payroll and data changes
- Ability to analyze data and make recommendations to improve or amend company policies
- Excellent writing and communication skills with groups or one on one. (Consider your audience approach to all communication).
- Friendly, upbeat, energetic, and approachable, with the ability to act with care and extreme discretion, especially regarding sensitive, disciplinary, or pay-related issues.